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Mapping ​

The Mapping tab controls where automatic postings land: each source's own default, rules that override the default for specific cases, and a queue for anything neither could resolve.

GuritaDashboardBookingTrip DatesCalendarOPERATIONSOccupancyPOSDive ▾CRM ▾MANAGEMENTFinance ▾BankAll PaymentsCash BoxAgent CreditsInvoiceBookkeepingMaster Data ▾Report ▾Settings ▾SYSTEM OK☰ BOOKKEEPINGSearch bookings, guests, trips, agencies…+ CreateENBookkeeping · entries ·need attention · base currency EURExport+ New entry ▾‹›OPENJournalChart of accountsMappingEÜRGuVVATRecurringINCOME BOOKEDEXPENSES BOOKEDJOURNAL NET EFFECTNEEDS ATTENTIONVAT PAYABLECASH & BANKWhere entries come from12 sources — click a row to change its defaultSOURCEDEFAULT ACCOUNTDEPARTMENTVATSET ONRULESSTATEBank entriesCLEANPOS salesCLEANBooking / package salesCLEANOnsite room chargesCLEANBooking paymentsCLEANMaintenance and repairsCLEANPosting rules3 rules — click a rule to edit or delete it, or drag ⠿ to reorder+ New rule#WHENSOURCEBOOK TODEPARTMENTVATHITSACTIVE⠿ 1⠿ 2⠿ 3Needs mapping · 1900 Suspense3 entries waiting for an accountNET ON 1900€2,814.00DATEDESCRIPTIONREFERENCESOURCEAMOUNTACCOUNTDEPARTMENTBank entries€729.00Select account▾Department▾POS sales€845.00Select account▾Department▾Supplier invoices€1,240.00Select account▾Department▾AssignMapping tab

Where entries come from (sources) ​

The first card lists every source that can post automatically:

Entered by hand · Bank entries · POS sales · Booking and package sales · Onsite room charges · Booking payments · Payment provider fees · Stock purchases · Ingredient stock · Maintenance and repairs · Supplier invoices · Payroll · Recurring postings

Each row shows the source's default account, department, VAT rate, when the default was last set, how many posting rules apply on top of it, and whether it's currently clean or has entries unmapped. Click a row to open its dialog and change the default account, department, or default VAT — these three values are what a posting from this source uses whenever no rule matches it.

Posting rules ​

The second card is an ordered list of rules that override a source's default for specific cases — for example, always booking a particular vendor's bank lines to a specific expense account. Rules are evaluated top to bottom; the first match wins.

ColumnMeaning
#Position in the list — drag the handle, or use the up/down arrows, to reorder.
WhenThe condition.
SourceWhich source the rule applies to.
Book toThe target account.
DepartmentThe department it assigns.
VATThe VAT rate it assigns.
HitsHow many postings the rule has actually booked so far. A dry-run backfill, or a re-sync that finds nothing changed, doesn't count.
ActiveA toggle — an inactive rule stays in the list but is skipped, so postings fall through to the next one that matches.

To create a rule:

  1. Click New rule.
  2. Pick the source it applies to.
  3. Pick a condition: counterparty contains, reference contains, product category is, stock group is, asset type is, course type is, outlet is, tax rate is, or amount over.
  4. Enter the value to match.
  5. Pick the account to book to, and optionally a department and VAT rate. A rule can book to any kind of account, so the book to picker is grouped by account kind — Fixed assets, Current assets, Equity, Liabilities, Income, Expenses, in chart order. Type in the field to filter it; an account matches on its code as well as its name.
  6. On a new rule, choose whether it's inserted at the top (wins over existing rules) or the bottom (only applies if nothing else matches).
  7. Leave it active, or save it paused — a paused rule shows dimmed in the list.
  8. Save rule. To remove one later, open it and click Delete rule twice (the button asks you to confirm).

Suspense ​

The third card is the 1900 Suspense queue — everything a rule and a default couldn't resolve an account for. Nothing is ever silently dropped: an unresolved posting still posts, parked on the suspense account, and waits here for you to assign it.

Each item shows the entry's date, description and reference (click the reference to open entry details), which source it came from, and its amount. To clear it:

  1. Pick the right account. The picker is grouped by account kind and filterable — click it and type part of the account code or its name to narrow the list.
  2. Adjust the department, if needed.
  3. If the item could belong to more than one asset (this can happen with a shared bank), pick the correct asset from the list of properties you have access to — in the combined view too, even if that property isn't part of your current selection. Assign stays disabled until you have picked one.
  4. Click Assign.
  5. Tick Always map "{value}" first if you want future postings like this one to skip suspense automatically — this creates a posting rule for you, at the top of the list.

A running net on 1900 figure sits at the top of the card, and an empty queue shows a green "Nothing to map — every entry found its account".