The Journal

The Journal is the working list of every entry for the asset and month you're viewing — the tab the page opens on.

The Journal tab

Filtering, searching and columns

• All / Income / Expenses — a segmented filter above the table.
• Search — matches the entry's description, reference or counterparty as you type (with a short pause before it searches).
• Account chip — appears when you arrived here by clicking Open in journal on a Chart of accounts row; narrows the list to that one account. Click the × on the chip to clear it.
• Columns — a menu to show or hide the Department, VAT, and Paid via columns. Your choice is remembered in your browser.
• CSV — exports just the journal, filtered and sorted exactly as you're viewing it.

Reading a row

Column	Meaning
Date	The entry's booking date.
Document	The entry's reference (for example JV-2609-0042). Click it to open entry details. A small clock icon next to a late reference means the entry was posted after its month had already been locked — see Locked months.
Description	The entry's description, with its counterparty underneath.
Account	The account code and name it posted to.
Department (optional)	The cost centre it's attributed to.
Paid via (optional)	The payment method, where the entry has one.
VAT (optional)	The VAT rate applied. An entry that carries two taxes at once (a sale with Service Tax 10% inside the price and VAT 11% on top) shows both, one under the other — Service Tax 10% and VAT 11% — rather than one blended percentage. The account drill-down in the Chart of accounts shows them the same way.
Amount	The gross amount, signed — positive (green) for income, negative (red) for an expense.
Status	Posted, Draft, or Receipt? — see below.

Status chips

• Posted — on the ledger; contributes to every balance and statement.
• Draft — saved but not yet posted; only counts toward the journal list and the "Needs attention" figure. See Booking an entry.
• Receipt? — an automatic expense entry that posted without a document attached. It still counts everywhere a posted entry does, but is flagged so you remember to attach the receipt.

Totals

The bottom row of the table always totals the filtered set you're looking at — never just the entries on the current page — showing the entry count, the income/expense split (and VAT total, if that column is showing), and the net effect.

Paging

25 entries per page, newest booking date first. The footer shows "Showing X of Y entries" with previous/next controls.

If nothing has been booked yet for the period, the table shows "No entries in {month}" with a shortcut straight into New entry.

Receipt inbox

Alongside the Journal, a Receipt inbox card lists files that have been uploaded but not yet turned into an entry — for example, a scanned receipt saved to the bookkeeping folder without going through the entry dialog. Click Book on a row to open Book an entry with the file already attached and the description pre-filled from the vendor Gurita guessed at. The card disappears entirely once nothing is left in it.

Month-end checklist

The second card is a five-item checklist to work through before locking a month:

Check	What it means
Bank statement reconciled	Bank entries matched against the journal.
Receipts missing	Expense entries posted without a document.
Drafts to approve	Entries waiting for your review.
Suspense account clear	Items on 1900 Suspense waiting for an account — see Mapping.
Period still open	A reminder to lock the month only after VAT has been filed.

Related chapters

• Booking an entry — what clicking a reference or New entry opens.
• Chart of accounts — where Open in journal on an account row sends you back here.
• Rules you should understand — late postings, locked months, and suspense.