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Adding an existing booking ​

Not every allotment sale is recognised as one at the time. A guest calls the resort directly and the agency claims them afterwards. Reception books a room before anyone notices there is a contract on it. A contract is signed after the first bookings are already in.

In all three cases the booking exists and the contract exists — they simply are not linked. You can join them from the booking itself, without cancelling and rebooking.

Where it is ​

Open the booking. If any contract could cover it, an Allotments card sits at the top of the overview.

BOOKINGOVERVIEWAllotmentsDELETEAL-2026-0003 · Winter 2026 · Aquaventure TauchreisenActiveAUTO-MATCHEDAGENCYHOLD PERIOD01.11.2026 – 15.11.2026 · 14 nightsROOMSRELEASE14 days beforeAbortSaveTravel Information / CombinationResortConfirmed: INV-2026-69ConfirmedAllotment card offering a contract for an unlinked booking

Pick a contract, then Save. The link is staged until you save, so you can change your mind with Abort.

Note: When the booking already carries an agency and that agency has exactly one contract covering the stay, it is selected for you and marked Auto-matched — as in the screenshot above. Nothing is written until you press Save; the suggestion is just Gurita noticing the obvious.

Once linked, the booking counts against the contract immediately: its nights move into Sold in the utilization, and the contract's blocks shrink to match.

BOOKINGAllotmentsDELETEAL-2026-0003 · Winter 2026 · Aquaventure TauchreisenActiveAGENCYHOLD PERIOD01.11.2026 – 15.11.2026 · 14 nightsROOMSGARDEN BUNGALOW 1BEACH BUNGALOW 2RELEASE14 days beforeAllotment card on a linked booking

The contract name links straight through to the contract, and Delete unlinks the booking again — also staged until you save.

Why a contract is not offered ​

The card only lists contracts this booking can actually join. A contract is left out when:

  • It does not hold this booking's rooms. Contracts hold named rooms. A stay in Bungalow 7 cannot join a contract that holds Bungalows 1–4, even on exactly the same nights.
  • It shares no night with the stay. Remember that both are check-out exclusive: a contract running 10 → 12 July holds the nights of the 10th and 11th, so a stay of 12 → 14 July shares nothing with it despite the dates touching.
  • It is not active. Draft, released, cancelled and expired contracts are not offered.
  • It belongs to another resort.

If the card does not appear at all, no contract covers this booking — which is the normal case for most bookings, and the card stays out of the way.

Note: Filtering the list this way is deliberate. Offering a contract that the save would then reject just moves the disappointment one click later.

Bookings already linked to a released contract ​

A booking keeps its link when the contract is released or expires — that is the record of where the sale came from, and it must survive the cut-off. The card keeps showing the contract, even though it is no longer active and no longer appears in the picker for anyone else.

What it does not do ​

Linking a booking does not reprice it. Contract rates are a matter of the price list and the agency's commission; the link records which contract the sale belongs to, and drives the utilization and revenue reporting. If the booking was priced wrong, fix the price — attaching it to a contract will not do that for you.

Who can access this: requires Bookings (update) to change the link and Allotments (read) to see the candidates. Agency users see which contract a booking consumes but cannot change it — that is the resort's decision.