Allotments
An allotment is a contract with an agency: you hold a set of rooms for a set of nights, the agency sells them, and whatever it does not sell comes back to you on an agreed cut-off date. Gurita models that contract directly — it holds the room-nights so nobody sells them by accident, tracks what the agency has actually sold, releases the rest automatically, and reports the revenue the contract produced.
This chapter covers the whole life of a contract: writing it, activating it, selling from it, adding a booking to it after the fact, watching its utilization, and letting it release.
Agencies themselves — commission, terms of payment, credits, self-service logins — are covered in Agencies. This chapter assumes the agency already exists.
Note: Allotments belong to the Agency Sales module (Premium). If the menu entry is missing, either the module is off or your role lacks the Allotments permission. See Active modules.
Who can access this: reading requires the Allotments (read) permission; writing requires Allotments (create/update/delete). Agency users with self-service access see a read-only view of their own contracts and nothing else.
In this chapter
- What an allotment is — held room-nights, the five statuses, and the one rule that explains most of the behaviour.
- Creating and activating a contract — writing the draft on the agency page, and what activation does to your inventory.
- Release and cut-off — rolling versus fixed release, the reminder mail, and releasing by hand.
- Selling from an allotment — booking against held nights, from the wizard and from the timeline.
- Adding an existing booking — attaching a booking that was already made, and why some contracts are not offered.
- Utilization, night ledger and revenue — the five buckets, the audit view behind them, and what the contract earned.
- The All Allotments list — the cross-agency operational view.