The Report
Route: /shiftplan?tab=report
The Report tab totals worked hours — and, for the right roles, labour cost — per person and per department over a week or a month. It reads the roster: for confirmed days it uses the recorded work-log hours (actuals), and for days not yet confirmed it uses the planned shifts.
The Worklog report grouped by department with hours bars and totals
Choosing the period
- Toggle Week / Month to set the range.
- Step through periods with the ‹ › arrows; the current range is shown between them.
- The Department filter narrows the report to one department.
The report always covers the active asset (top-bar asset switcher); switching assets re-loads it.
Reading the table
Staff are grouped by their current primary department, with a subtotal per department and an All staff grand total at the bottom.
| Column | Shows |
|---|---|
| Employee | Name and role. |
| Shifts | Number of shifts in the period. |
| Hours | Total hours, drawn as a bar for quick comparison. |
| Leave days | Days of time off in the period. |
| Labour cost | Hours × the person's hourly rate. Shown only to Administrator/Accountant roles. |
Note: Each person's cost is shown in their own pay currency. Department subtotals and the grand total are converted to your company's base currency so the totals add up across staff paid in different currencies.
Exporting
Export CSV and Export Excel download the table as it stands — one row per person with their department, shift count, hours, leave days, and (if you can see it) cost and currency, plus the grand-total row. The CSV opens directly in Excel; the Excel option produces a spreadsheet. Both are named for the period.
Who can access this
Requires the Shift permission. The Labour cost column and its export values are shown only to users with an Administrator or Accountant role — everyone else sees the same report without cost. Visible when the Shift Plan module is active.
Related chapters
- The Roster — confirming a day is what turns planned hours into the actuals this report uses.
- The Team — the hourly rate and currency behind the labour-cost column, plus per-person month exports.
- Reports & Analytics — company-wide financial and operational reporting.