Itineraries

An itinerary is the reusable route a boat sails — from port, to port, the dive sites along the way, and the sales text that describes it. You set it up once and sell it many times: each dated departure of an itinerary is a trip date (schedule), and that is what guests book a cabin on. Itinerary → trip dates → bookings is the order everything else in this chapter builds on.

Who can access this: Requires the Itineraries permission (view, create, edit). Visible when the Liveaboard module is active. Open Master Data → Itineraries → All Itineraries (/tour/list).

The All Itineraries list

Itinerary list

The list shows every route with its Status dot (Draft, Active, or Cancelled), Name, Internal ID, and the From / To ports. Search covers names, IDs, ports, and the translated descriptions. Click a row to open it; use the toolbar to create, edit, or delete selected itineraries.

The ICS button on the toolbar downloads a calendar file (schedule.ics) of all upcoming trip dates across your itineraries — import it into Outlook, Google Calendar, or any calendar app to see your season alongside your other appointments. Confirmed trips arrive as confirmed events, drafts as tentative.

Warning: An itinerary can only be deleted while it has no trip dates and no bookings. Remove or reassign its departures first — or set its status to Cancelled instead, which retires it without losing history.

Creating an itinerary

Click Create and fill in the Itinerary tab:

Field	What it does
Name	The itinerary's internal name (e.g. "Tubbataha 6 nights"). Required.
Status	Draft, Active, or Cancelled — see below. Required.
Internal ID	Your reference code. Required.
From / To	Departure and return ports, picked from your ports list (see Geographical data). Both required.
Divesites	The dive sites this route visits, from the dive-site catalogue.
Agent Remarks	A free-text note aimed at agents.
Dive Requirements	Free text for the certification or experience you expect (e.g. "Advanced Open Water, 30 logged dives").
Tags	Free-text search tags.
External Link	A URL to a public page about this route.
Is available for agent / customer direct bookings	Whether the itinerary may be sold through the direct-booking channels. Both default to on; each is greyed out if your company's booking settings don't allow that channel at all.

Save, and four more tabs appear (they only exist once the itinerary has been saved).

Statuses

Status	Meaning
Draft	Work in progress. Hidden from guests and agents while you prepare it.
Active	Live. Only Active itineraries appear in customer- and agent-facing listings.
Cancelled	Retired. Hidden from sale, but its history (trips, bookings) stays intact.

Note: For a departure to actually be bookable online, both levels must allow it: the itinerary's "available for … direct bookings" flag and the same flag on the individual trip date. Switch either off to pull that channel.

The other tabs

• Additional Information — a free key/value store for anything the standard fields don't cover. Click Create, name the Key, pick a Type (text, number, or yes/no), and save; each entry can be edited or deleted later. Duplicate keys are rejected.
• Translation — one section per company language, each with the public Name, Description (short), Description, Course (short), and Course texts (rich-text). These are the words guests see on booking channels and documents, so write them in every language you sell in.
• Trip Dates — the departures built from this itinerary: create, open, copy, or delete them right here, and expand a row to see its bookings. Same tool as the standalone Trip Dates page, pre-filtered to this route.
• Booking — every booking made on any of this itinerary's departures, read-only.
• Images — the itinerary's photo gallery, picked from the media library. Deleting a tile only detaches the photo; the file stays in the library.

Itinerary form with translation tab open

Set up a route, step by step

1. Create the itinerary. All Itineraries → Create. Fill in the five required fields — Name, Status (start as Draft), Internal ID, From, To — add the Divesites, and Save.
2. Write the sales text. On the Translation tab, add the public name, descriptions, and course text per language; add photos on the Images tab.
3. Schedule the departures. On the Trip Dates tab, create each dated run — or bulk-copy last season forward. Each trip date ties this route to a vessel and a departure date.
4. Activate the cabins and attach a price. On each trip date, switch on the cabins you sell and give it a price season — a trip cannot be booked until it has both.
5. Go live. Set the itinerary's status to Active so it appears on your booking channels.