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Media library ​

The media library stores the images and files used across Gurita — logos, room and product photos, document attachments, and templates. Uploading once here means you can reuse a file anywhere it's needed.

Who can access this: requires the Media (read) permission. Uploading requires Media (create).

ALL MEDIAAllCreate Folder7%FILENAMETAGSSIZEUPDATEDMedia library with folder sidebar and file list

Open Master Data → Media → Media.

  • The folder sidebar on the left lists All files, the system folders (invoices, offers, templates, and so on — each with its own icon), and any custom folders. Type a name and click the folder icon to create a folder; custom folders can be removed with the trash icon.
  • The disk-usage bar shows how much of your storage quota is used, and turns red once you pass 90%.
  • The file list shows file name, tags, size, and date. Download or preview a file from its row. To move files, tick them and choose a target folder from the move menu — or drag them straight onto a folder in the sidebar.

Uploading files ​

Click Create to open the uploader.

  1. Choose the folder the files should go into (required).
  2. Optionally turn on Optimize image to compress photos on upload.
  3. Drag files onto the drop zone, or click to pick them. Each queued file shows a thumbnail (or its file type) and size, with a remove button; Clear empties the whole queue.
  4. Click Upload all — it stays disabled until you've chosen a folder. Files upload one after another, each with its own progress bar.

Note: The settings gear (folder wrench) sets which folder new invoices, offers, reservations, booking documents, vouchers, and AI files are filed into automatically.