Boat Dispatch

Route: /dive/overview → Boat dispatch tab

Boat dispatch is where a dive day is planned and run: every boat is a lane on a timeline, every trip is a block on it, and the selected trip's drawer holds the manifest — who's going, who's checked in, which guide and crew are on. It replaces the older Dive Schedule page.

Boat dispatch timeline with a trip selected and its drawer open

The timeline

Each dive boat (see Reference Catalogues) is a lane, marked with the boat's color; trips render as blocks in that color across the hours of the day. Click a block to select it and open its drawer. Completed trips turn grey and get a check mark. Use the header's date controls to plan any day; the Load board toggle switches to a per-trip capacity view — one card per trip with a fill bar of booked spots against the boat's capacity.

On a desktop you can also work directly on the timeline:

• Drag on empty lane space to create a trip with that boat and time range pre-filled.
• Drag a block (or its edges) to move or resize a trip; the change saves on release.

Note: Two trips on the same boat can't overlap — back-to-back is fine. The timeline refuses conflicting drags, and saving a conflicting trip shows "Overlapping trips on the same boat are not allowed."

Trips

Add trip (or a drag on the timeline) opens the trip dialog:

Field	Notes
Boat	Required — the lane the trip lives on
Date, Departure / Return	The trip's window, in 30-minute steps
Dives	The trip's dive segments — each with a site, dive type, and optional start time
Lead guide, Crew	Who runs the trip. With the Shift Plan active, staff not rostered for the window are labeled not on shift — assigning them requests the shift automatically

Copy trip duplicates the selected trip to another day or departure time (the manifest resets to Pending). Trips can be cancelled from the drawer's menu; cancelled trips don't block the boat.

The trip drawer

Selecting a trip opens its drawer:

• Capacity — booked spots against the boat's capacity, plus Checked in and Open spots counters.
• Lead guide and Crew — quick pickers; Add crew appends more staff.
• Divers — the manifest. Add diver offers every in-house guest of the day (see the Divers tab); each row carries the diver's status — Pending → Checked in → On board, or No-show — plus their tank size, air mix, and rental gear (or Own gear), all editable inline.
• Notes / comments — the trip's comment feed (also mirrored on the workspace's Comments tab).

Drag a diver's row onto another trip block in the timeline to move them to that trip — booked items that belong to the diver move along.

Full manifest opens the trip as a full-page manifest — hero header, capacity statistics, crew list, and the complete diver table — which is also the view to work from on a tablet at the jetty.

Completing a trip

When the boat is back, click Complete trip. Gurita then:

1. Creates one dive log entry per dive segment (and per dive group, if you split the divers into groups) with every non-no-show diver, their tank/air, and their rental gear.
2. Marks the trip Completed — it turns grey on the timeline and can no longer be edited.

Those dive logs are what count toward each guest's history, package usage, billing, and the dive statistics.

Tip: Completing is idempotent — if some logs already exist (for example after a partial completion), they're skipped, not duplicated.

Printing

Print on the drawer produces the trip manifest PDF from the configured print template — a Dive Trip Manifest template is set up automatically the first time the module runs. Templates can be adjusted under Settings → Mail Templates.

Who can access this: Requires the Dive plans permission. Visible when the Dive Log module is active.

Related chapters

• The Dives Workspace — the Divers tab feeding the manifests.
• Dive Log — the entries a completed trip creates.
• Shift Plan — Dive integration — how the roster labels and requests staff.
• Reference Catalogues — boats (colors, capacity), sites, and dive types.